Cancellation Policies

EVENT REGISTRATION

All requests for cancellation of registration must be submitted to the conference organiser, ENIC Meetings & Events, by email to: [email protected].

For cancellations received by 19 May 2025, your registration fees will be refunded in full, subject to a € 100 handling charge.
For cancellations received between 20 May and 4 August 2025, 50% of your registration fees will be refunded.
For cancellations received from 5 August 2025, there will be no refund of the registration fees.

All refunds will be made less a € 100 handling charge and will be paid back AFTER the ExCo meeting & World Congress.

SUBSTITUTIONS

Substitutions may be made at any time before the ExCo meeting and World Congress begins, against a handling charge.

HOTEL RESERVATIONS

All requests for cancellation of accommodation must be submitted to the conference organiser, ENIC Meetings & Events, by email to: [email protected] .

Please note the following conditions:

For cancellations received before 29 September 2025, no cancellation fee.
From 29 September 2025, reservations are considered FINAL; in case of total or partial cancellation, guests will be charged for the whole reserved stay.
In case of no-show on the scheduled arrival date, as well as of shortened stay, guests will be charged for the entire cost of the accommodation booked.

INSURANCE

FICPI SHALL NOT BE HELD RESPONSIBLE FOR CANCELLATION OF YOUR ATTENDANCE AT THE EXCO MEETING AND/OR WORLD CONGRESS FOR ANY PERSONAL REASON, INCLUDING WITHOUT LIMITATION HEALTH OR COVID-RELATED REASONS.

NO EXCEPTIONS TO THE REFUND POLICIES SET FORTH HEREIN WILL BE MADE.

YOU ARE ADVISED TO OBTAIN SUITABLE PERSONAL TRAVEL INSURANCE, INCLUDING COVID COVER, IN CASE YOU NEED TO CANCEL YOUR ATTENDANCE AT THE MEETING(S) FOR ANY REASON.

DISCLAIMER

All reasonable endeavours will be made to hold FICPI’s ExCo meeting and World Congress and to present the programme as set forth on this website in a manner to assure the comfort and safety of the attendees.

However, neither FICPI, nor the organisers, nor any of FICPI’s or the organisers’ representatives or agents shall have any liability to any person as a result of cancellation or change of all or part of the meeting or any of the arrangements, programmes or plans connected therewith or any loss, injury, damage or inconvenience which may be suffered by any person while travelling to or from the meeting, or during such person’s presence in Italy in connection with the meeting.

Participants are advised to procure their own insurance against any such occurrences.