Hotel Booking Terms & Conditions
Cancellation Policy
All requests for cancellation of accommodation must be submitted to the conference organiser, ENIC Meetings & Events, by email to: [email protected].
Please note the following conditions:
- For cancellations received before 10 September 2024, no cancellation fee.
- From 10 September 2024, reservations are considered FINAL; in case of total or partial cancellation, guests will be charged for the whole reserved stay.
- In case of no-show on the scheduled arrival date, as well as of shortened stay, guests will be charged for the entire cost of the accommodation booked.
Hotel Booking Terms & Conditions
During the booking process you will be asked to provide credit card details in order to guarantee your stay. No charge for the accommodation will be made at the time of the reservation; payment will be requested from guests directly at the reception desk upon check-in.
Authorisation for ENIC Meetings & Events to charge the credit card given to guarantee the reservation in case of no-show or late cancellation (after 10 September 2024), as well as an authorisation for the hotel to charge for all the booked nights in case of shortened stay (late arrival or early departure) are also required. Please note that without these authorisations your accommodation CANNOT be guaranteed.
We strongly recommend that you register and book your accommodation as soon as possible, preferably before 28 April 2024; please note that after 21 July 2024 bedroom availability cannot be guaranteed.
From 10 September 2024 reservations will be considered FINAL; in case of total or partial cancellation after that date, guests will be charged for the whole reserved stay. We therefore strongly recommend finalising your travel arrangements and the dates of your stay within this date in order not to incur cancellation fees.
Any request for amendment or cancellation of the hotel booking must be sent to ENIC Meetings & Events by email: [email protected]; please do NOT contact the hotel directly.
Please get in touch with ENIC also for general queries, or if you need to add extra nights before/after the dates of the FICPI event.
INSURANCE
FICPI SHALL NOT BE HELD RESPONSIBLE FOR CANCELLATION OF YOUR ATTENDANCE AT THE 22ND OPEN FORUM FOR ANY PERSONAL REASON; INCLUDING WITHOUT LIMITATION HEALTH OR COVID-RELATED REASONS. NO EXCEPTIONS TO THE REFUND POLICIES SET FORTH HEREIN WILL BE MADE.
YOU ARE ADVISED TO OBTAIN SUITABLE PERSONAL TRAVEL INSURANCE, INCLUDING COVID COVER, IN CASE YOU NEED TO CANCEL YOUR ATTENDANCE AT THE MEETING(S) FOR ANY REASON.
DISCLAIMER
All reasonable endeavours will be made to hold the FICPI 22nd Open Forum and to present the programme as set forth on this website in a manner to assure the comfort and safety of the attendees.
However, neither FICPI, nor the organisers, nor any of FICPI’s or the organisers’ representatives or agents shall have any liability to any person as a result of cancellation or change of all or part of the meeting or any of the arrangements, programmes or plans connected therewith or any loss, injury, damage or inconvenience which may be suffered by any person while travelling to or from the meeting, or during such person’s presence in Spain in connection with the meeting.
Participants are advised to procure their own insurance against any such occurrences.